Annual Audit & Agency Reporting

Introduction

A component of the POST Portal is for peace officer agencies to report training hours for officers and dispatchers to maintain their certification. These hours are recorded to fulfill the statutory requirement of completing training as a component to keep peace officer or dispatcher certifications active. In-Service training hours shall be reported through the ACADIS Portal. Hours submitted via any other form will not be accepted.

What is the timeline?

The training year is defined by the fiscal year cycle of July 1st to June 30th annually. By statute all agencies will report to POST training hours completed by July 31st. On August 1st , all active peace officers and certified dispatchers who have not met the training requirement will have their certification suspended until the training deficiency has been resolved. On October 1st, any peace officer or certified dispatcher, which has not resolved the training deficiency, will be reported to Utah Retirement Systems for an adjustment of retirement benefits.

What should be reported to POST?

A sum total of hours completed during the fiscal year needs to be reported to POST, or each individual course can be submitted to POST as an alternative. In either situation, the agency is responsible for maintaining the detail of the training completed including; dates, training hours, curriculum used, and instructor information. The reported training must meet the following guidelines: · Submitted summary training hours must have been completed in the training year being reported. · Meet POST Policy guidelines for acceptable in-service training. · Must not be a POST sponsored class (ie. Radar/Lidar, Intoxilizer, Instructor Development, etc)

What is the minimum training requirement?

The minimum training requirement is 40 hours for peace officers and 20 hours for dispatchers who are POST certified. The reporting of hours annually along with active employment renews the certification for one more year. If an officer is retiring and has no intention on returning to peace officer status, there is no training requirement in the final year of service.

What about deployed employees?

Per POST Policy, there is an exception to the minimum training requirement for deployments. The deployments must be under U.S. Military Orders. Private contract deployment is not eligible. To receive a waiver for military deployment, the waiver form must be completed by the employing agency and submitted to POST no later than July 31st. The waiver is 3.5 hours for every month deployed. The peace officer/dispatcher is still responsible for any gap of hours between the waiver and the minimum requirement.

What about partial year employment for an employee?

Per POST Policy, there is an exception to the minimum training requirement for partial year employment. To receive a waiver for partial year employment, the waiver form must be completed by the employing agency and submitted to POST no later than July 31st. The waiver is 3.5 hours for every month not employed as a peace officer or certified dispatcher. The peace officer/dispatcher is still responsible for any gap of hours between the waiver and the minimum requirement.

What about an employee on disability?

Per POST Policy, there is an exception to the minimum training requirement for short term or long term disability. This policy allows those who cannot participate in any form of training including watching videos, online content, and reading to receive a training requirement waiver. To receive a waiver for disability, the waiver form must be completed by the employing agency along with a physician's note stating no training is possible under the current medical condition and the form is to be submitted to POST no later than July 31st. The waiver is 3.5 hours for every month while on disability. The peace officer/dispatcher is still responsible for any gap of hours between the waiver and the minimum requirement.

I have an employee who just graduated from the academy.

Per POST Policy, completion of a basic training course, or successful completion of the waiver/reactivation process administratively waives the training requirement for that fiscal year. What about reporting hours for employees that have separated from our agency during the training year? It is important to submit those hours to POST for those who have completed training hours during the year but who are no longer employed by you. This will affect the employee certification status if they have become employed with another agency, or will in the future. Even though they are unemployed from your agency, you can still enter hours for them by searching by last name and first initial, or by POST ID.

How do I get agency access?

Access to the agency portions of the ACADIS Portal are limited to those authorized by their respective chief, sheriff, or administrative officer as having authority on the agency’s behalf. The chief administrative officer for each agency can designate employees for this access. Individual persons are not allowed to self report training. To gain access to the portal, a form will need to be submitted to POST.

Is there a limit to how many times I can report hours?

No. You can report an initial set of hours then report again if additional hours are obtained. The entries will add to each other. Some agencies prefer to enter the details of each training with who attended and the dates of training. Other agencies prefer to enter only a summary of hours.

How do I know who is deficient?

From the personnel tab, you can view and download a report of hours obtained by your employees. You can also filter this report.

I have a question that was not answered.

You can email the POST support system at support@utahpost.org or call 801-256-2350 during normal business hours and we will be happy to answer any other questions.

Documents & Forms

Agency Portal Access Authorization Form Agency Portal Access Authorization Form

Agency Training Hour Reporting Instructions Agency Training Hour Reporting Instructions

In-Service Training Requirement Waiver In-Service Training Requirement Waiver